Acomba
Customers, invoices, payments, suppliers, inventory and the general ledger, through an API installed on your server.
Home/Extend your ERP
With an ERP
Keep your ERP. Give it a brain.
Acomba, Epicor, QuickBooks, Zoho: your data stays in your ERP. The brain reads it, applies your rules and writes clean data back, without touching the ERP's core.
In business since 2015 · You own the code · One feature every week · No commitment, stop anytime
Your ERP keeps your official numbers
Your ERP keeps your official numbers; the brain does the preparatory work beside it. It carries the logic the ERP cannot, without touching its core.
The ERP holds the accounts, the orders and the inventory: its numbers are the ones that count. The brain computes beside it, with the logic the ERP cannot carry, then sends it checked data. No change to the core, no workaround in a spreadsheet.
What changes
Before
- Changes that are slow and expensive
- Workarounds living in spreadsheets
- Reports that miss the real questions
With the brain
- Gathers and cross-checks your sources: ERP, files, email, PDFs
- Runs your business rules and logic, the same way every time
- Recommends next steps or automates the repetitive ones
- Sends enriched, checked data back to your ERP or MRP
How the brain works with your ERP
Read
The brain reads your ERP through its API, along with your email, PDFs and files. Counts are reconciled with the source at every sync.
Apply your rules
Your business rules are written in code: the same input gives the same result, and every decision is logged. AI reads the documents; it never decides alone.
Write clean data back
Every write to the ERP starts in simulation, then on last month's data, then for one team. Anything that changes money or a customer goes through a one-click approval.
By system
Epicor
Quotes, jobs, customers and parts, through Epicor's API and an account in your name.
Delivered: Epicor connected end to end for a manufacturer.
QuickBooks
Customers, invoices, payments, credit memos and vendors, through Intuit's official API.
Zoho
Zoho Books (supplier bills, customers, invoices, banking) and the reports of your Zoho Creator apps.
Your system isn't listed? We integrate it through its API.
Time saved, week after week, by our clients
Quote follow-up
A dashboard reads the ERP every day: quotes to chase, orders this month, customers to call by territory.
EPICOR
Morning follow-up list45 min→0 min
Field work
Planned against actual time, per technician and per job, with a score explained for each.
EPICOR
Closing a job20 min→2 min
Sales commissions
Every quote is tracked to signature. When the customer pays, the salesperson's commission is calculated and sent for approval, never before the money is in.
One commission15 min→automatic
Estimated from our projects, for one complete operation, end to end.
Proven solutions for your ERP
Each solution has already been built and run in production. Your project starts from that code, then everything is fitted to your ERP and your rules.
Technician dispatch
Work orders are grouped by area on a map, the crews' week is planned in a few clicks, routes are optimised and the schedule goes back to your ERP.
Quotes in minutes
Three options in a few clicks, taxes and rebates calculated, a detailed quote with its terms that the customer signs on their phone, deposit included, and the order created.
Vacation and leave approvals
Employees request time off on their phone; your rules check the balance, the notice and team coverage, the manager approves in one click, and the calendar and payroll are told.
Add a brain, or customize the ERP?
| Visiona | Customize the ERP | Traditional project | |
|---|---|---|---|
| First result | Within a week | After months¹ | At the end of the project |
| Commitment | Week by week | Full engagement | Scope frozen upfront |
| Price | Fixed, per sprint | Hourly, often over budget² | Quote, then change orders |
| Changing priorities | Every week | New change request | Contract amendment |
| If you stop | You keep what was delivered | Partial work, often unusable | Nothing usable before the end |
| The code | Yours | Tied to the ERP and its integrator | Depends on the contract |
¹ The median ERP project takes 15.5 months. ² More than a quarter of ERP projects exceed their budget. Source: Panorama Consulting, ERP Report 2024 and 2026.
Frequently asked questions
Do we have to customize our ERP?
No. The brain connects through your ERP's API, or through its exports when it has no API. The ERP's core is not touched, and its upgrades stay yours.
Does the brain write to our ERP?
Yes, when you decide so. Every write starts in simulation, then runs on last month's data, then for one team, then for everyone. Anything that changes money, a customer or a schedule goes through a one-click approval.
Which systems do you integrate?
Acomba, Epicor, QuickBooks, Zoho Books and Zoho Creator, Microsoft 365, Google Workspace, and any system with an API.
What if we change ERP one day?
Your rules are written in code, apart from the ERP. Only the connection changes; the rules, the application and the history of decisions stay.
Does our data leave the ERP?
The brain runs on your infrastructure (Azure, Google Cloud or AWS). AI receives only what the task needs, on terms that exclude training models.
Find out what one sprint can automate.
Bring us your most painful spreadsheet: you talk directly with an architect, no sales rep, no commitment.
Or call us at 514-705-7531