Automated supplier invoices
Invoices arrive by email, AI reads them, your rules match them to the purchase order and the delivery slip, and a person approves in one click before they reach accounting.
Home/Replace spreadsheets
With spreadsheets
Does your company run on spreadsheets? Make it an application.
Your spreadsheets become an application you own: a database, your rules, approvals, on phone and computer. Your know-how stays; the copies and the retyping go.
In business since 2015 · You own the code · One feature every week · No commitment, stop anytime
What changes
Before
- Files copied by email, each with its own version
- A broken formula nobody notices
- The same data typed twice
- A file only one person understands
With the brain
- One source, every change with who and when
- Your rules written in code, applied the same way every time
- Entered once, reused everywhere: accounting, email, reports
- An application the whole team uses, documented and yours
What the brain does
Your files hold your know-how. We turn them into a system that runs on its own, next to simple accounting software.
- Gathers your files, email and PDFs in one place
- Applies your rules without exception; AI analyses what the rules don't cover
- Recommends next steps or automates the repetitive ones
- Becomes your central system, with its own database, connected to your tools: accounting, email, storage
No accounting software yet?
QuickBooks or Zoho Books is enough as accounting software. The brain connects to it: it enters what your rules have checked and a person has approved. No ERP needed to start.
Time saved, week after week, by our clients
Bookkeeping up to date
Statements, cards and emailed invoices are matched by rules, approved by a person, then entered in the accounting software.
One statement line3 min→10 s
Invoice intake
Each supplier invoice is read, matched to its purchase order and entered, with no retyping.
One supplier invoice6 min→30 s
Internal requests
Vacations, proposals and approvals: the decision travels with the notification, and documents are archived automatically.
One vacation request1 day→1 click
Estimated from our projects, for one complete operation, end to end.
Your first three sprints
Sprint 1
Connect
Your sources are connected and a first version runs on your real data.
Sprint 2
Rules
Your rules run on last month's data and are compared with what the team did by hand; every gap is explained.
Sprint 3
Release
One team uses it first, with every decision tracked, then we widen.
Proven solutions to replace your files
Each solution has already been built and run in production. Your project starts from that code, then everything is fitted to your files and your rules.
Automated bookkeeping and bank reconciliation
Bank and card statements are read every night; your rules explain each line with its evidence, a person approves the rest, and everything is entered in your accounting.
Vacation and leave approvals
Employees request time off on their phone; your rules check the balance, the notice and team coverage, the manager approves in one click, and the calendar and payroll are told.
Frequently asked questions
Can we keep Excel?
Yes, for what it does well: analysing and exploring. Your numbers leave the file: they live in the application's database, which can export to Excel whenever you need it.
We have no accounting software. Is that a problem?
No. QuickBooks or Zoho Books is enough as accounting software, and the brain connects to it from the first sprint.
Our files are messy. Where do we start?
With your files as they are. The first sprint connects them to the application and shows the gaps; the rules come next, checked on last month's data.
Do we need an IT team?
No. We build, deploy and maintain the application. You keep the code, the data and the documentation.
Who owns the code?
You do. The code, the database and the servers are in your name from the first sprint. No licence, no per-user fee.
Find out what one sprint can automate.
Bring us your most painful spreadsheet: you talk directly with an architect, no sales rep, no commitment.
Or call us at 514-705-7531