E-signature and contract management
Your contracts start from your templates, are signed on a phone through a unique link, countersigned in one click and filed with their evidence, with no fee per envelope.
Who it is for · Management, sales and administration teams that sign contracts every week
Working code every week
Every sprint ships something your team uses.
You own everything
The code, the database, the servers. No licence.
Rules you can check
Your rules written in code, every decision logged.
Fixed price, stop anytime
One feature a week, no long-term contract.
The problem
Contracts are drafted in Word, sent as PDFs, come back hand-signed or through a pay-per-envelope service, and get lost in email.
- Versions circulating without knowing which one is signed
- Fees per envelope and per user
- Missed renewal dates
What changes
Every contract starts from the right template, is signed in a minute and lands in the customer's file, with its evidence.
- Signed the same day, on a phone
- One version, sealed when sent
- Renewal dates reminded in time
How it works
- The contract is filled from your templates and the customer's data
- It goes out through a unique, expiring link; the document is sealed
- The signer is recognised by their account or a code sent to their email
- You countersign; the signed copy is sent and filed, with its evidence
Anonymised use case
A services company, 40 contracts and amendments a month
Service contracts and their amendments are drafted in Word, sent as PDFs, hand-signed, scanned and filed in shared folders; some go through a pay-per-envelope signing service.
| Per transaction | Before | With the brain |
|---|---|---|
| Prepare a contract | 30 min | 3 min |
| Get the signature | 4 days | same day |
| File the signed copy | 10 min | automatic |
| 40 contracts a month | 27 h | 2 h |
Mistakes the rules avoid
- The right template by customer type and language
- Amounts and dates read from the customer's file, never retyped
- Document sealed when sent: no version circulates
- Renewal date reminded 60 days ahead
Exchanges avoided
- The "have you signed?" email and phone reminders
- PDF back-and-forth for a correction
- Searching for the signed version when a dispute comes up
About 25 hours a month given back to administration, and no fee per envelope.
Estimates from our projects, for one complete operation; your volumes change the total.
Custom built, from a proven base
This is not off-the-shelf software. The solution has already been built and run in production; your project starts from that code, then everything is fitted to your team:
- Your integrations built for your systems, through their API, not a generic connector.
- Your data sources your email, your ERP, your Excel files, as they are today.
- Your rules written in code with your team, then checked on last month's data.
- Your interface the screens, approvals and alerts your team needs, nothing more.
Starting from a proven base means a first result on your own data in the first week.
What the solution includes
- Templates for contracts, agreements and purchase orders, in French and English
- A unique, expiring signing link, limited to one document
- Signer recognised by their Microsoft account or a one-time code
- Evidence kept: the document's fingerprint, date, device, how the signer was recognised
- One-click countersignature; the signed copy sent and filed
- Tracking: sent, opened, signed; reminders at the right time
- Renewal dates reminded
Systems already integrated, for example
- Email: Microsoft 365 and Outlook, Google Workspace
- Identity: Microsoft Entra (your staff), an emailed code (your customers)
- Your ERP or CRM for customer data and the order
- Documents: sealed PDFs, filed in the application or SharePoint
Each integration is built for your systems. Yours isn't listed? We integrate it through its API.
Your first three sprints
Sprint 1
Connect
Your sources are connected and a first version runs on your real data.
Sprint 2
Rules
Your rules run on last month's data and are compared with what the team did by hand; every gap is explained.
Sprint 3
Release
One team uses it first, with every decision tracked, then we widen.
Price
$1,500 CAD
per sprint, one week · One sprint = one usable feature.
- Fixed price, known upfront No hourly rate, no overruns.
- Sprints on demand Stop before the next invoicing cycle, no penalty.
- You keep everything Every feature delivered is yours, even if you stop.
Frequently asked questions
Is an electronic signature valid in Quebec?
Yes, when you can show who signed what, and when. The solution follows the principles of Quebec's Act to establish a legal framework for information technology: a sealed document, a recognised signer, evidence kept.
Does the signer need an account?
No. They receive a link, read the document, confirm their identity with a code sent to their email, and sign on their phone.
How much does each envelope cost?
Nothing. The code is yours and runs on your infrastructure: no fee per envelope or per user.
Can a document be changed after it is sent?
No. It is sealed when sent; a change creates a new version, and the old link stops working.
Who owns the code?
You do. The code, the database and the servers are in your name from the first sprint. No licence, no per-user fee.
Do we have to change our ERP or accounting software?
No. We work around your systems. If there is no accounting software yet, QuickBooks or Zoho Books is enough as the ledger.
What happens if we stop?
Nothing breaks. You keep the code, the data and the documentation; another team can take over.
Discovery questionnaire
Two questions to prepare our first conversation. One minute.
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