# E-signature and contract management > Your contracts start from your templates, are signed on a phone through a unique link, countersigned in one click and filed with their evidence, with no fee per envelope. Page: https://www.visiona.ca/en/solutions/e-signature-contracts Français: https://www.visiona.ca/solutions/signature-electronique.md **Who it is for**: Management, sales and administration teams that sign contracts every week See the demo: https://www.visiona.ca/solutions/signature-electronique/demo (Demo on fictional data.) ## The problem Contracts are drafted in Word, sent as PDFs, come back hand-signed or through a pay-per-envelope service, and get lost in email. - Versions circulating without knowing which one is signed - Fees per envelope and per user - Missed renewal dates ## What changes Every contract starts from the right template, is signed in a minute and lands in the customer's file, with its evidence. - Signed the same day, on a phone - One version, sealed when sent - Renewal dates reminded in time ## How it works - The contract is filled from your templates and the customer's data - It goes out through a unique, expiring link; the document is sealed - The signer is recognised by their account or a code sent to their email - You countersign; the signed copy is sent and filed, with its evidence ## Anonymised use case: A services company, 40 contracts and amendments a month Service contracts and their amendments are drafted in Word, sent as PDFs, hand-signed, scanned and filed in shared folders; some go through a pay-per-envelope signing service. | Per transaction | Before | With the brain | |---|---|---| | Prepare a contract | 30 min | 3 min | | Get the signature | 4 days | same day | | File the signed copy | 10 min | automatic | | 40 contracts a month | 27 h | 2 h | ### Mistakes the rules avoid - The right template by customer type and language - Amounts and dates read from the customer's file, never retyped - Document sealed when sent: no version circulates - Renewal date reminded 60 days ahead ### Exchanges avoided - The "have you signed?" email and phone reminders - PDF back-and-forth for a correction - Searching for the signed version when a dispute comes up About 25 hours a month given back to administration, and no fee per envelope. *Estimates from our projects, for one complete operation; your volumes change the total.* ## Custom built, from a proven base This is not off-the-shelf software. The solution has already been built and run in production; your project starts from that code, then everything is fitted to your team: - **Your integrations** built for your systems, through their API, not a generic connector. - **Your data sources** your email, your ERP, your Excel files, as they are today. - **Your rules** written in code with your team, then checked on last month's data. - **Your interface** the screens, approvals and alerts your team needs, nothing more. Starting from a proven base means a first result on your own data in the first week. ## What the solution includes - Templates for contracts, agreements and purchase orders, in French and English - A unique, expiring signing link, limited to one document - Signer recognised by their Microsoft account or a one-time code - Evidence kept: the document's fingerprint, date, device, how the signer was recognised - One-click countersignature; the signed copy sent and filed - Tracking: sent, opened, signed; reminders at the right time - Renewal dates reminded ## Systems already integrated, for example - Email: Microsoft 365 and Outlook, Google Workspace - Identity: Microsoft Entra (your staff), an emailed code (your customers) - Your ERP or CRM for customer data and the order - Documents: sealed PDFs, filed in the application or SharePoint Each integration is built for your systems. Yours isn't listed? We integrate it through its API. ## Your first three sprints 1. **Connect** Your sources are connected and a first version runs on your real data. 2. **Rules** Your rules run on last month's data and are compared with what the team did by hand; every gap is explained. 3. **Release** One team uses it first, with every decision tracked, then we widen. ## Price **$1,500 CAD** per sprint, one week. One sprint = one usable feature. - **Fixed price, known upfront** No hourly rate, no overruns. - **Sprints on demand** Stop before the next invoicing cycle, no penalty. - **You keep everything** Every feature delivered is yours, even if you stop. ## Our commitments - **Working code every week** Every sprint ships something your team uses. - **You own everything** The code, the database, the servers. No licence. - **Rules you can check** Your rules written in code, every decision logged. - **Fixed price, stop anytime** One feature a week, no long-term contract. ## Frequently asked questions ### Is an electronic signature valid in Quebec? Yes, when you can show who signed what, and when. The solution follows the principles of Quebec's Act to establish a legal framework for information technology: a sealed document, a recognised signer, evidence kept. ### Does the signer need an account? No. They receive a link, read the document, confirm their identity with a code sent to their email, and sign on their phone. ### How much does each envelope cost? Nothing. The code is yours and runs on your infrastructure: no fee per envelope or per user. ### Can a document be changed after it is sent? No. It is sealed when sent; a change creates a new version, and the old link stops working. ### Who owns the code? You do. The code, the database and the servers are in your name from the first sprint. No licence, no per-user fee. ### Do we have to change our ERP or accounting software? No. We work around your systems. If there is no accounting software yet, QuickBooks or Zoho Books is enough as the ledger. ### What happens if we stop? Nothing breaks. You keep the code, the data and the documentation; another team can take over. ## Discovery questionnaire Two questions to prepare our first conversation. One minute. https://www.visiona.ca/en/solutions/e-signature-contracts#questionnaire ## Other solutions - [Vacation and leave approvals](https://www.visiona.ca/en/solutions/vacation-approvals.md) - [Automated supplier invoices](https://www.visiona.ca/en/solutions/supplier-invoices.md) - [Technician dispatch](https://www.visiona.ca/en/solutions/technician-dispatch.md) - [Quotes in minutes](https://www.visiona.ca/en/solutions/quotes.md) - [Automated bookkeeping and bank reconciliation](https://www.visiona.ca/en/solutions/bookkeeping-bank-reconciliation.md)